Job Detail

744
6/1/2018
Open Until Filled
Chief Operating Officer
Society for Personality and Social Psychology
Non-profit
$90,000 - $99,999

To apply for this position, send your resume and cover letter to Chad Rummel, spsphr@spsp.org. Position is open until filled; first review of candidates begins July 1.


POSITION SUMMARY
(Short summary of the essential purpose of the job)

The Chief Operating Officer serves as the second in command for the organization.  This newly created position has primary responsibility for business operations including IT, facilities, finance and human resources. In addition, based on experience/skillset, the COO will assume duties that may include donor relations, business development and program management. The COO supports the Executive Director with overall management of staff and new initiatives, and assists the Executive Director in providing support to the Executive Committee and Board of Directors.  This person serves as the primary point of contact for the organization in the Executive Director’s absence. As SPSP is a small organization, many of the functions of the COO require both hands-on participation and strategic development. 

ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties that occupy a major portion of time and importance in the job) ***Percentages are estimates and may change upon the selected candidate’s qualifications and level of interest


OPERATIONS

Accounting and Finance (15-25%)

  • Provide direct supervision to Bookkeeper and oversee all routine Accounting and Finance functions
  • Partner with external CPA firm to provide all requested information in support of the preparation for the annual audit
  • Oversee the annual budget creation, track financial status and provide monthly accounting reports, including investment reports
  • Implement risk management solutions and develop/maintain appropriae internal controls. Evaluate and maintain appropriate levels of insurance for organization, staff and volunteers
  • Maintain corporate documents and ensure compliance with all appropriate reporting, taxes and filings

     

    Human Resources (5-10%)

  • Manage the SPSP benefit program design, selection, and administration and manage annual Open Enrollment process
  • Oversee timely and accurate payroll processing
  • Conduct new hire onboarding to include providing an orientation to all benefit plans and enrollment provisions and manage the exit process for departing employees
  • Ensure compliance with all federal, state, and local laws and regulations that govern employment practices and ensure the Employee Handbook and related procedures remain updated

Facilities and Information Technology (<5%)

  • Implement, enhance, and manage systems and tools to support daily operations to include but not limited to ensuring staff have necessary hardware/software to perform their jobs and ensuring the office has all necessary supplies to perform effectively
  • Manage vendor relations for IT services, office supplies, and insurance carriers (benefits and liability)
  • Ensure events have appropriate technology available for registration, money processing, etc
  • Provide first-line troubleshooting support for all technology systems across the organization
  • Serve as liaison to building management; first-line troubleshooting and reporting
  • As needed, negotiate lease extensions and facilities plan

     

    EXECUTIVE LEADERSHIP

    Leadership (25-35%)

  • Partner with the Executive Director to oversee a portfolio of SPSP programs and to develop and implement strategic activities for SPSP
  • Serve as key contact in the Executive Director’s absence
  • Provide supervision to a portfolio of departments/staff (to be determined after first 90 days based on experience and areas of expertise)
  • Serve as key senior management liaison to internal staff committee responsible for ongoing work related to staff teamwork, culture and values.

Governance (5-10%)

  • Liaise with the Board Member at Large for Application/Industry and the Board Treasurer
  • Support Executive Director with governance operations, including volunteer development, governance data management and elections
  • Assist in planning of committee, task force, and Board meetings
  • Develop quarterly reports for Board and volunteers

     

    NON-DUES REVENUE GENERATION

    Fundraising/Development (5-15%)

  • Serve as liaison to the Foundation for Personality and Social Psychology
  • Develop and implement individual giving fund-raising plan and communication strategies for stewarding donors
  • Within first 180 days, create long-term strategic plan for individual giving fund-raising for SPSP and FPSP

Business Development (15-20%)

  • Manage sales and marketing of exhibits, sponsorships and advertising for annual convention and summer forum
  • Develop relationships with corporate partners to grow sponsorship programs beyond just the annual convention
  • Oversee management of Career Center, mailing list rentals, and SPSP store. Within first year, develop long-term strategic plan for growth of these and other non-dues revenue sources
  • Oversee convention and summer forum registration processes
  • During annual convention, manage onsite registration, SPSP Store, and exhibit hall

 

QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED (Minimum education and experience needed to perform the job adequately) 

  • Bachelor’s Degree in Business Administration, Finance, Marketing or related degree; Master’s Degree preferred
  • At least six years of progressive experience in business or non-profit/association management; CAE certification preferred or willingness to pursue
  • General knowledge of employment laws and practices, ability to work with and retain confidential information
  • Knowledge of Generally Accepted Accounting Procedures (GAAP) and/or willingness to learn. Proficiency using QuickBooks Online preferred 
  • Knowledge of marketing/sales process and/or fund-raising practices is preferred 
  • Knowledge of database systems and Microsoft Office Suite (Word, Excel, PowerPoint) 
  • Strong oral and written communication skills 
  • Excellent supervision and mentoring skills
  • Excellent organizational, analytic, and interpersonal skills
  • Ability to work both independently and collaboratively within a fast-paced, entrepreneurial environment.

 

INDICATORS OF SUCCESS (Qualities required to do well in this position) 

  • Strong entrepreneurial spirit and desire to surpass personal and organizational goals 
  • Meticulous attention to details and focus on data-driven decision-making 
  • Ability to color inside AND outside the lines, when appropriate 
  • Endeavor to find ways to help others, improve processes, and increase efficiency 
  • Willingness to grow in both business knowledge and association knowledge 
  • Ability to work in close harmony with the Executive Director 
  • Genuine interest in social/personality psychology or behavioral science


SPSP, located in Metro-accessible downtown Washington DC, is a small and staff-friendly professional society offering a comprehensive benefit package, including 4 weeks PTO, 11 paid holidays, 8% contribution to a 403b retirement, paid medical/dental/vision, flexible scheduling, professional development funds, health and wellness stipend, and life insurance. Salary is commensurate with experience and is expected to be $90,000 - $100,000 (bonus/commission eligible). SPSP leadership and staff are committed to a diverse workforce.
Chad Rummel
1120 Connecticut Ave, #280
1120 Connecticut Ave, #280
Washington DC, 20009


NOTE: The above information is provided by the employer. The Society for Personality and Social Psychology, Inc. does not verify the accuracy of these statements.